Privacy Policy
Effective Date: 12/9/2025
Summit Travel and Tours is a woman-owned tour operator specializing in large group travel, particularly for student dance groups. Our mission is to curate custom itineraries for unforgettable travel experiences. This Privacy Policy explains how Summit Travel and Tours (“we,” “our,” “us”) collects, uses, and protects your information when you visit our website, interact with us, or subscribe to our services, including SMS notifications.
Your privacy is important to us, and we are committed to safeguarding your personal information in compliance with applicable laws. If you have questions about this policy or our handling of personal information, please contact us using the information at the bottom of this page.
Information We Collect
We collect personal information necessary to plan, book, and manage travel programs, support group leaders, and communicate with travelers and their families. This includes:
Personal Information
- Full name
- Email address
- Phone number
- Billing and mailing addresses
- Travel preferences and group details (if provided)
Website and Technical Information
- IP address
- Browser type and version
- Pages viewed and referring URLs
- Device information and identifiers
- General location data
- Cookies and tracking technologies
Depending on the nature of your travel program, we may also collect travel-specific information such as date of birth, gender, nationality, passport or government ID details, emergency contact information, group affiliation (school, organization, studio), itinerary details, dietary restrictions, allergy or medical notes required for safe travel, accessibility needs, and rooming or group-assignment preferences.
How We Collect Information
We collect information in several ways:
- Online forms submitted on our website (e.g., contact forms, booking inquiries).
- Voluntary communications, such as email inquiries or phone calls.
- From a group leader, school, studio, organization, or other party coordinating travel on your behalf.
- Cookies and tracking technologies to monitor website usage.
- SMS subscription opt-ins via online forms or other interactions.
How We Use Personal Information
We use the information we collect for the following purposes:
- Process and manage trip inquiries and bookings.
- Arrange transportation, hotel accommodations, attractions, tours, meals, insurance, and other travel services.
- Prepare room lists, travel manifests, chaperone assignments, and emergency response information.
- Personalize and enhance your travel planning experience.
- Provide customer service and respond to inquiries.
- Send updates, promotional offers, newsletters, and SMS notifications (only with your consent).
- Improve our website’s functionality and user experience.
We process personal data based on contract performance, legitimate interests, compliance with legal obligations, or your consent.
SMS Notifications
By subscribing to our SMS notifications, you agree to receive promotional, transactional, and informational text messages from Summit Travel and Tours. These messages may include updates, exclusive offers, order confirmations, and other related content.
- Consent – By opting into our SMS program, you consent to receive recurring automated promotional and personalized text messages from Summit Travel and Tours at the phone number provided during the opt-in process. Consent is not a condition of purchase.
- Message Frequency – The number of SMS messages you receive will vary based on your interaction with our services. You may receive up to 1 message per week.
- Fees – Standard message and data rates may apply. Please check with your mobile service provider for details.
- Opt-Out – You can opt out of receiving SMS messages at any time. To unsubscribe, reply “STOP” to any text message you receive. After opting out, you will no longer receive SMS messages from us unless you opt back in.
- Privacy – We respect your privacy and will handle your information in accordance with this Privacy Policy. Phone numbers collected for SMS consent will not be shared with third parties or affiliates for marketing purposes under any circumstance
- Contact – For any questions or concerns about our SMS program, please contact us using the contact information provided below.
Information We Share with Third Parties
We do not share, sell, or rent personal information to any third parties or affiliates. However, we may share limited information with trusted third parties to facilitate travel arrangements and business operations, such as:
- Airlines
- Hotels
- Transportation providers
- Destination management companies
- Ticketing partners
- Insurance providers
- Payment processors
- Analytics services
- Email communication platforms
- Technology vendors supporting our booking and website systems
- Legal entities to comply with legal obligations or protect our legal rights
We only share the minimum necessary information and require partners to protect personal data according to applicable laws.
Data Security Measures
We implement technical, administrative, and physical safeguards aligned with industry standards to protect your data, including:
- Secure Sockets Layer (SSL) encryption for data transmission.
- Restricted access to personal data for authorized personnel only.
- Regular monitoring of our systems for potential vulnerabilities.
- Staff training on data protection.
- Secure payment processing partners.
- Incident response procedures in accordance with applicable laws.
While no system is completely secure, we work to protect your information from unauthorized access, loss, or misuse. Please take precautions when sharing sensitive information.
Cookies & Tracking Technologies
Our website uses cookies and similar tracking technologies for:
- Essential website functionality
- Analytics and performance
- Marketing (with consent)
You can manage your cookie preferences through your browser settings or through any cookie-preference tools provided on our website. Third-party providers may also offer opt-out mechanisms for analytics or advertising cookies.
Data Retention
We retain personal information only for as long as necessary to:
- Deliver travel services
- Comply with legal obligations
- Maintain business records
- Resolve disputes
- Support future group travel programs
Sensitive information such as passport details or medical notes is deleted once no longer needed for operational or legal purposes.
Your Privacy Rights
Depending on your location, you may have specific rights under GDPR, CCPA/CPRA, or other privacy laws, including:
- Access to the personal data we hold
- Correction of inaccurate data
- Deletion of your information
- Withdrawal of consent
- Restriction or objection to processing
- Request for a copy of your data (data portability)
- Opt-out of marketing communications
- Ability to manage or disable cookies
To exercise these rights, please contact us using the information below.
International Data Processing
Because we operate international travel programs, your information may be transferred to and processed in countries outside your home jurisdiction.
When transferring personal information internationally, we use appropriate safeguards such as contractual data protection clauses, secure transmission methods, and vendor assessments to protect your information.
Children’s Privacy
We may process information about minors when a parent, guardian, school, or group organizer submits it for participation in a travel program.
We do not knowingly collect personal information directly from children under 13 without parental consent.
Parents and guardians may request access to or deletion of their child’s information at any time.
Third-Party Links
Our website may link to external sites (e.g., airlines, hotels, insurance providers). We are not responsible for the content or privacy practices of those websites. We encourage you to review their policies before providing personal information.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect operational changes, legal requirements, or best practices. Changes will be posted on this page with the updated “Last Updated” date.
Contact Information
If you have any questions, concerns, or privacy requests, please contact us:
Summit Travel and Tours
Email: info@summittravelandtours.com
